Parent-Student Handbook


School Mission Statement
St. Charles Catholic School, in partnership with our parish, will provide a faith-filled environment which challenges students to become upstanding citizens, stewards and scholars through instruction and example.

School Advisory Council
The St. Charles Catholic School Advisory Council serves as a consultative, advisory body for the educational facilities of St. Charles Catholic School.  Council responsibilities include acting as an advisory body to the administration for the operation and evaluation of policies and educational programs, maintenance of facilities and equipment and advising the principal of budgetary concerns.

The council consists of nine members from the parish (not necessarily with children in the school), appointed by the pastor and serves a three year term.  The Advisory Council for the 2014-2015 school year is as follows:
Renee Contini                         Brian Latham                           Linda Seffernick
Liza Myers                               Matt Otto                                  Scott Siatkosky
Troy Parker                             John Stepleton                       Quinn Whittaker
Please feel free to contact any member of the council with any general questions or concerns you may have concerning St. Charles Catholic School.

Admissions Policy
St. Charles Catholic School admits students of any race, color, or ethnic origin to all its rights, privileges, programs and activities. In addition, the school will not discriminate on the basis of race, color, religion, disability or ethnic origin in the administration of its educational policies, educational programs and extracurricular activities. First consideration is given to registered and participating families in the parish. Non-parishioners may be enrolled with the approval of the pastor and/or principal.  The following criteria are applied when determining priority for available classroom space:
- Siblings of students currently enrolled in the school
- Children of registered participating families
- Children of Catholic families who are not participating at St. Charles Parish
- Children from non-Catholic families

Currently enrolled families are notified in February when registration is taking place. New families will be notified of enrollment through media, church announcements and personal contact. Open registration ends April 15.  After that time, new applicants will be admitted or placed on a waiting list on a first come basis as space is available.


Age Requirements
- Incoming students must be 3 years old by August 1 in order to enter the  Preschool program.
- Incoming students must be 4 years old by August 1 in order to enter the pre-Kindergarten program.
- Incoming students must be 5 years old by August 1 in order to enter the kindergarten program. All new students entering kindergarten must complete the kindergarten screening process administered by the kindergarten readiness team.
- Incoming students must be 6 years old by August 1 in order to enter the first grade.
- State of Ohio School Choice Scholarships
- Educational Choice Scholarship (EdChoice) Any student in grades K-12 currently
attending a public school building (in their resident district) that have been rated in Academic Emergency or Academic Watch for at least two of the past three years are eligible to apply. There are two application windows every year. The first application window runs from February to mid-April. The second application is open during the month of July
- Jon Peterson Special Needs Scholarship Any student in grades K-12 with an Individualized Education Program (IEP) is eligible to apply for this scholarship. Current private school students are also eligible to apply as long as they obtain an IEP from their home school district. Scholarships are worth approximately $7,000-$20,000 depending on the student’s disability. The deadline for the first academic term is April 15. The deadline for the second academic term is November 15.

- Autism Scholarship Using the Autism Scholarship, parents can send their autistic child to a special education program other than the one operated by their child’s public school district to receive the services outlined in the child’s individualized education program (IEP). The scholarships are worth up to $20,000 annually and can also be used to pay for services at approved registered alternate providers. There is no deadline to apply for an Autism Scholarship. Applications are accepted and processed year-round, except during April.
-  Educational Choice Expansion Any incoming kindergarten and incoming first-grade student whose family’s income is at or below 200% of the Federal Poverty Guidelines is eligible to apply for the upcoming 2014-15 school year, unless they are eligible for the EdChoice Scholarship. Each school year, a new grade will be added. For example, incoming second-grade students will be eligible to apply for the scholarship for the 2015-16 school year. This scholarship is based only on income and is available in any part of the state. The first application window runs from February to mid-April. The second application is open during the month of July.

EdChoice Scholarships, Jon Peterson Special Needs, Autism Scholarships and Kindergarten/First Grade Income-Based Scholarships are available from the State of Ohio to eligible students. More information can be found on the Ohio Department of Education website at www.ode.state.oh.us.

Students Transferring to St. Charles Catholic School
Any student transferring into St. Charles must provide the following before being admitted; birth certificate, sacramental records (if applicable), immunization records, social security number, and all records pertaining to the student’s previous educational history. The academic and discipline records of all students who wish to transfer to St. Charles will be examined prior to admission. The records must show regular school attendance, maintaining appropriate behavior and good academic standing. Any requirements for special needs will be examined on an individual basis to determine if St. Charles has the resources to meet the student’s needs.   All applications will be reviewed by admissions personnel and the principal. All students entering as a transfer student will do so on a probationary period.  A student’s full and complete admittance will be contingent upon an evaluation of their conduct and academic standing.  If it is determined after the 45 day probationary period the student has not demonstrated a commitment or St. Charles is not meeting the student’s needs, the child may be dismissed. All new students must agree to participate fully in the religious education program.  

The Parent and School Partnership
Enrollment at St. Charles Catholic School is subject to the approval of the Diocese and the St. Charles administration. In order to foster an environment which promotes the optimum educational and spiritual development of the student, every parent/guardian is expected to act as a cooperative partner with both the Diocese and the school, and comply with all the policies and rules established by the Diocese and school.  The school also retains the right to rescind approval for the enrollment of any student if it is determined there is a lack of cooperation on the part of the student’s parent/guardian and, as a result, the withdrawal of the student would be in the best interest of the student, the school, and other students attending the school, or the fulfillment of the school’s mission.

Confidentiality Policy for Students with Disabilities
St. Charles will maintain appropriate confidential records that identify students with disabilities. These records shall include the student’s name, address, social security number, nature of disability, and support services needed.
All student “education records” will be protected by the Family Educational Rights and Privacy Act of 1974 (FERPA) and its regulations. Although certain medical records are exempt from FERPA’s definition of “education records,” that exemption does not apply to students with disabilities. Accordingly, confidential records will be protected in accordance with FERPA regulations with the purpose of providing appropriate academic accommodation or adaptation of curricula.
Storage of all student records shall be secured in a locked filing cabinet behind a lockable door.

Student Termination
Parents must be willing to put in the extra time and effort.  If it is determined that there is a lack of cooperation, the school retains the right to rescind their admission.


Consumer Satisfaction
The faculty and staff of St. Charles Catholic School are committed to educating each student.  We embrace their individual learning differences and want to teach accordingly. Continual improvement is essential in meeting this goal, therefor, our parent’s feedback is imperative.  Parents will be asked to complete a Customer Service Satisfaction Survey on a yearly basis.  This survey will be reviewed internally by our Special Education Scholarship Committee.

Volunteer Confidentiality
Volunteers play a major role in the operation of St. Charles Catholic School.  All volunteers in must attend a Protecting Our Youth seminar or complete Shield the Vulnerable on line course and submit to a background check which includes fingerprinting.  Volunteers serve in various capacities, working alongside faculty and staff for the benefit of our children.  Volunteers set an example for our students as they model service and share their gifts and talents with us.  In your role as a St. Charles Catholic School volunteer, you may from time to time become aware of situations or information relating to students, parents and staff.  Therefore, volunteers have a responsibility to keep this information confidential.  Volunteers are asked to sign a statement at the beginning of the school year.  If there is a breach of confidence, the volunteer may be asked to leave the program.

Service Program
Volunteer service promotes and fosters a Christ-centered, caring for others environment as encouraged in scripture.  The primary goal, for implementing the required service program, is to inspire successful parental participation in support of the school. Engaging a commitment between the school and families to serve together in tangible acts of service will benefit everyone, especially our students.  In fact, research shows parental involvement in children’s learning, strongly impacts student achievement levels.

                                                          Guidelines
Service to others is an important part of the St .Charles School Mission. Each family is required to perform 15 hours of service per year (A single parent family is responsible for 7.5 hours).  St. Charles provides a wide variety of service opportunities throughout the school year which families may choose to be involved. There are opportunities in classrooms, the cafeteria, library, weekend service, evenings, or items which may be purchased for the classroom.  Forms will be available for recording completed hours and the honor system will govern the process.

Tuition
Each year a tuition schedule is established for students at St. Charles School. Cost per student will vary based upon the number of children in the school, and whether the family is an active member of the parish. Tuition assistance is available only to active members of the parish.  Tuition assistance may be withdrawn if families fail to meet their obligations of regular practice in the faith. Students who are unable to attend an entire school year will only be charged for the days school was scheduled to be held.  If a student leaves mid-year he/she will be reimbursed on a per diem basis.  All tuition and fees must be paid before a student may enter a successive grade at St. Charles. Students may not take part in graduation activities until all tuition and fees are paid.

Accreditation/Program
St. Charles is a fully accredited institution through the Ohio Catholic Schools Accrediting Association.  All teachers are certified and fully accredited by the State of Ohio Board of Education. Faculty members are updated in the latest technology techniques and innovations through in-service workshops and other educational opportunities
Liturgy/Sacramental
Teachers encourage students to participate fully and meaningfully in the liturgy, as the holy sacrifice of the Mass is the central act of Catholic worship.  All students are expected to attend scheduled liturgies and services. Non-Catholics need to actively participate. Each grade level is assigned a liturgy and students take an active role preparing and participating. Parents are always encouraged to attend and sit with their child’s class during school liturgies.
Tuesday, 8:00 a.m. – Grades K through 3
Wednesday, 8:00 a.m. - Grade 4 and 5
Friday, 8:00 a.m. - Grades 6 through 8

Approximately once a month, an All-School Liturgy is held at 8 a.m. Notice of these liturgies will be communicated through our Thursday Flyer, as well as, being posted on our school’s web site www.limacatholic.org/sccs.  Families are asked to bring in a canned good to support the West Central Ohio Food Bank.
Preparation for the Sacraments of Reconciliation, Eucharist and Confirmation involves both parents and classroom teachers. Special sessions are provided for parents to assist in preparing their children to receive the sacraments. Parents whose children are receiving a sacrament must attend these sessions.  Those parents who have attended sessions within the last two years are excused.  This cooperative effort reinforces the principle in which parents have the primary responsibility for religious education of their children.

Sacraments Offered
Grade 2 - Reconciliation
Grade 2 - First Eucharist
Grade 8 – Confirmation

               Curriculum
St. Charles Catholic School curriculum is based upon the courses of study issued by the OCEA (Ohio Catholic Education Association) in cooperation with the Diocesan Educational Consultants and is in line with the Ohio Department of Education. Course of study for all subjects may be found at:
  www.toledodiocese.org/index.php/cyss/catholicschoolsofficeblog/course-of-study

Preschool and Pre-Kindergarten
Philosophy
God our Creator, expressed specific uniqueness in each human being, therefore, it is our privilege and obligation to develop an awareness of each child’s talents.  It is our goal as Christian educators that each child grows in humanity and the enhancement of personal worth.
Goals
- To instill a deep love and knowledge of Christ, the center of our lives
- To teach students to live as Christians and to develop respect for themselves and others
- To encourage service in civic and Christian activities in the community
- To instill through our Catholic commitment a constant hope for the future
- To develop in our faculty and staff a faith commitment which will be evidenced in their professional and personal lives and serve as a role model for students
- To respect all students and their individual differences and to help them achieve according to their own potential in all areas of the curriculum
- To establish channels of communication between home and school
License
St. Charles Preschool and Pre-Kindergarten is licensed by the Ohio Department of Education.  The license is posted in the Pre-Kindergarten classroom. The Ohio Department of Education Rules for Preschool Programs chapter 3301-37 is also available in the classroom. The preschool licensing record, compliance check list, and evaluation form, along with health and fire department inspections are also available.
Medical Examination Forms/Immunization
Each child attending Preschool/Pre-Kindergarten shall be examined by a licensed physician and dentist prior to or not later than 30 days after the date of admission and annually from the examination date thereafter. Each child’s medical statement shall bear the signature of a licensed physician/dentist and must state the child is free from communicable diseases.

The schedule is flexible to meet the needs of the children. There is time for free-play activities and directed activities following the state curriculum guidelines.  During free play, a child chooses activities of personal interest, learns to solve problems and develop relationships with other children. During directed activities in the curriculum a child learns prayers, listens to stories and poetry, has experience in music, including singing and rhyming activities, learns to participate in group games, learns to listen to others, to take turns, contribute to discussion, improves his/her skills in art and crafts by working with a variety of media and learns about the natural wonders of science.

Three Day Pre-School (3/4 year olds)
Monday, Wednesday, Friday                        7:45-10:45


Five Day Pre-Kindergarten (4 and 5 year olds)
        Monday Tuesday, Wednesday, Friday             7:45 - 10:45 or 12:00 – 3:00
               Thursday                          7:45 – 10:15 or 11:30 – 2:00



Extended Day Program
St. Charles School shall provide an extended day program located in the church basement. The extended care program serves the needs of students’ ages preschool through fifth grade.  The extended day program will be offered daily from dismissal until 6:00 p.m.  Students attending will be provided time for self-directed activities, art and crafts, homework and active group participation in games in the gym and on the playground.  A nutritional snack will be provided daily.  

Dates of Operation
The program follows the St. Charles Catholic School calendar year. If school is closed the extended day program will also be closed. During early dismissal days, extended day is open from dismissal to 6 p.m.

Hours of Operation and Tuition
The program will be held from dismissal to 6 p.m.  
- An annual registration fee is required.
- A late pick-up fee will be assessed for every 15 minutes after 6 p.m.
- Weekly tuition is paid every Friday for the upcoming week. Parents pay for the days they have registered to use. Fees must be paid before services are provided.
- Any St. Charles School family who is registered in the extended day program has the opportunity to use the program on an occasional-use basis for a specified fee per day.
- No refunds will be given for planned or unplanned absences from the program.
        



Extended Day Plus
This program is designed for those students attending the Pre-kindergarten and Pre-school classes.  Hours of operation are from 10:45 a.m. until 3 p.m.  Lunch may be obtained from the school cafeteria for an additional cost.  Most students attending Extended Day Plus are paired with older siblings at 3 p.m. and go home via car or bus.  Additional fees are required for participation.

Uniform/Dress
St. Charles requires all students to follow a specific uniform dress code.  Compliance to the uniform dress code is a condition of enrollment at St. Charles School.  The school uniform is utilitarian and basic.  As a Catholic School, St. Charles promotes modesty in dress and appearance.  Uniforms are required for the first day of school.  
Preschool/pre-kindergarten students are not required to dress in uniform and may wear comfortable clothing.  
Shirts – Students must wear a white oxford or polo style shirt. Shirts may be long or short sleeved in style.  Shirts must be long enough to be worn tucked in at all times so the pant waistband or belt is visible.  Solid white undershirts may be worn under the uniform shirt but may not show anywhere except at the neckline.  Shirts must be loose fitting and appropriate for school.
Sweater- Students may choose to wear a navy blue or red cardigan sweater;  V-neck navy blue or red pullover sweaters or sweater vest; approved stretch nylon red pullover.  All must have the St. Charles logo.
Pants - Students may wear navy blue dress pants.  All pants must fit and be worn at the natural waist with the waistband resting above the hips.  Pants are to be loose fitting and free from rips, tears or holes. No cargo pants are permitted.
Belts – Students in grades 4-8 are required to wear a plain black, brown or navy belt with an unadorned buckle.
Shorts – Students may wear navy blue uniform shorts.  Shorts may be worn from the start of the school year until September 30th and from May 1st to the end of the academic year. Shorts must be loose fitting, modest length and free from rips, tears or holes.  
Shoes – Students may wear plain black, brown, or
navy dress shoes or all black, brown, or white athletic shoes. (This includes the logo, shoe laces and stitching. The soles of athletic shoes must be solid in color- black, brown, grey, or white.) No cloth shoes or boots are permitted.   Shoes must be kept tied, buckled, or fastened for safety purposes.  Students are not permitted to wear open toed or open heeled shoes.
Socks- Students are to wear socks at all times and must be solid in color with NO logo designs – black, brown, red, navy, tan or white. Navy or white tights may also be worn.
The school administration and teaching staff have the final determination as to the appropriateness of clothing and/or regulations listed under the Uniform Dress Code Policy.


General Guidelines for Boys
Hair – Hair should be well groomed and styled with the sides no longer than the bottom of the ear, the back cut in a manner that no hair falls onto the collar and the bangs must be cut above the eye.  Fads, extreme styles, unnatural hair colors, tails, or designs shaved into the hair are not permitted at school.  Boys must also be clean shaven.
Jewelry – A watch and a small religious necklace are acceptable.  Boys are not permitted to wear earrings.

General Guidelines for Girls
Hair – Barrettes, bows, headbands and scrunchies should always compliment the uniform rather than detract from it.  Hair should be well groomed.  Bangs must either be cut above the eye brow or pulled back so that the bangs do not cover any part of the eyes.  No extreme fad hair styles or unnatural hair colors will be permitted.  
Make-up – Make up is not permitted.
Jewelry – A watch, simple studs, and small religious necklace are acceptable. All jewelry worn should complement the uniform rather than detract from it.  
Jumper/Skirt – Girls in grades K-5 may wear the pre-approved plaid jumper.   Girls in grades 6-8 may wear a pre-approved skirt.  Both the jumpers and skirts should meet length requirements and be both loose fitting and appropriate for school.

Dress Code Violations
Following the Uniform Dress Code is a condition of enrollment at St. Charles School. Violations of the dress code are treated as willful acts of disobedience.  Students in violation of the dress code will receive a uniform demerit. Upon the fourth demerit the student will be issued an after school detention.  
 
The school administration and teaching staff have the final determination as to the appropriateness of clothing and/or regulations listed under the Uniform Dress Code Policy.  

Physical Education Attire
Students do not have required standard uniforms for Physical Education. The following dress code must be followed:
Grades K-2 are required to wear athletic shoes. Girls not wearing uniform shorts or pants on gym day must wear shorts under their uniform jumper.
Grades 3 – 8 change for P.E. in the locker room. Athletic shorts, capris or pants depending on the weather are to be worn. Athletic refers to elastic waist band or draw string, no zippers, belts and buttons; material that moves and is not binding. Appropriate length for shorts is mid-thigh. Athletic shirts must be free of any inappropriate messages or graphics. Shirts may be short or long sleeved. Tank tops or shirts showing bra straps may not be worn.

Jeans Day/Picture Day
Students are not required to wear the standard uniform on designated jeans days or school picture day. Students may wear jeans, khakis, athletic style pant, Capri pants or shorts (September 30th and from May 1st) along with an appropriate shirt (no tank tops, open midriffs, inappropriate written messages or pictures) and athletic shoes.  Shorts must be mid-thigh in length. Jeans days are listed on the school calendar which can be accessed on our school’s website. All clothing must be modest and loose fitting. The school administration and teaching staff have the final determination as to the appropriateness of clothing.

                      Bus
Transportation is provided by the public school system in which students reside: Shawnee, Elida, Wapak, and Lima City Schools (beyond 1.3 miles). Public schools are required by law to provide “like” transportation for Catholic School students.  Because students have duties and obligations, which contribute to their safe transportation, students will:
*Conduct themselves in an orderly and safe manner while
  waiting for the bus.
*Load and unload the bus at its designated stop in an orderly manner.
*Remain seated in their assigned seats and not change seats while the bus is in
  motion.
*Refrain from throwing things while riding the bus.
*Refrain from hanging objects or parts of their bodies outside the bus window.
*Not prevent another from entering or exiting the bus properly.
*Students must cross the street at least ten feet in front of the bus and upon the         
  signal of the driver.
*Ride only the regularly assigned bus and unload at the regular stop.
*Show respect and consideration for the bus driver at all times.
*Noise on the bus should be kept to a minimum. The same behavior is expected on a
  bus as in a classroom. Pupils may speak quietly, but silence is required at all  
  railroad crossings.
*Animals are not to be transported on the bus.
*No eating or drinking while on the bus.
*Vulgarity and obscenity in manner or speech will not be tolerated under any
  condition.
*Only students from a given district may ride the bus from the registered district.

If any violation occurs parents may receive a warning, which must be signed and returned to the bus driver the following morning. This will be filed with the administrative; a detention or other consequence will result from a written referral. On the second offense, parent will be notified child has been suspended from riding the bus. It will then become the parents’ responsibility to transport child to and from school for the suspended days. Any child who persists in misbehaving shall be denied, by proper authority, the privilege of riding the bus.


*A child may be permitted to ride a bus other than the regularly scheduled bus only if the child lives in the same school district; ex. an Elida student may request transportation only on another Elida bus or a Shawnee student may request transportation only on another Shawnee bus. The parent must request such in writing to the office. It would depend on available space on the other bus.


     Morning Drop Off
Morning drop off occurs at two points – Primrose and Cable – between the time of 7:30 and 7:45 a.m. Please do not drop off in front of the school as this is unsafe to have students exiting cars when faculty and staff are arriving.  In order to help ease congestion and keep things moving, we ask that families please follow the flow of traffic and have students ready to exit the vehicle upon arrival at the drop off point.  

Afternoon Dismissal
School is dismissed at 3:00 p.m. on Monday, Tuesday, Wednesday and Friday and 2:00 p.m. every Thursday.  Vehicles arriving are asked to pull into their assigned rows in the school parking lot.  Please do not park anywhere other than your assigned row, as it could endanger the children leaving school as well as impede the flow of traffic.  Parents will be assigned a row by the school office, based upon their address and a perceived direction of travel. We highly encourage families to carpool in order to reduce the number of cars during dismissal. Teachers, serving as row leaders, will bring your child(ren) to your vehicle.  Once all students are secure, a signal to advance will be given.  Rows will be dismissed on a rotating basis.  For a visual representation of this procedure, please see the diagram at the back of the handbook.
Cafeteria
St. Charles offers a hot lunch program. Students have the option of bringing a sack lunch and buying milk, water or juice.
The menu is published each month and can be accessed through our school’s Web site.

- Students are encouraged to set up an account through the cafeteria; however, they may pay cash daily as they go through the line.  
- A student who is allergic to milk must have a doctor’s note, and will receive orange juice instead of milk.
- Pop is not permitted with a sack lunch. Fast foods may not be brought in the building.
- If other students buying the lunch wish to purchase orange juice, they may do so at an additional cost; but they must also take milk, which is part of the whole lunch.
- Students may not leave school premises for lunch.

Money
Students should not bring unneeded money to school. When it is necessary for students to bring cash, the money should be placed in a sealed envelope.  Written on the front of the envelope should be to whom the money is designated and the student’s name.   St. Charles Catholic School is not responsible for any lost money a student may bring to school.



Delay Days and Cancellations
In the event of severely inclement weather, school may be delayed, dismissed early or canceled. Please tune into WLIO TV CH 35 or Clear Channel radio stations for these announcements. You may also sign up to receive a text message should school be delayed or closed through www.ohioalerts.com.   Included under Lima Catholic Schools cancellations or delays will be St. Charles Catholic School, St. Gerard, St. Rose, and LCC.

Three Hour Delay-Doors open at 10:30.  No student is permitted in the building before 10:30.  Bus transportation may not be available depending on your district.  Please call the bus garage to inquire.  Students in grades KD-8 will report to school by 10:45 a.m.  Preschool and Prekindergarten will not be in session for the morning.  The afternoon Prekindergarten will be from noon to three as normal.  Dismissal will be as normal at 3 p.m.


Two-Hour Delay–Doors open at 9:30. No student is permitted in the building before 9:30. Bus transportation will still be provided.  Students in grades KD - 8 will report to school by 9:45 a.m.
There will be no early release on Thursday if there is a 2-hour delay.

Prekindergarten and Preschool will operate on a “Plan B” Schedule
AM Classes: 9:45 – 11:45
PM Classes: 1:00 – 3:00

Cancellation – All classes (P - 8) will be canceled for the day.
Students who ride buses should follow the schedule of the public school of their residence. Public school buses will not run on days when the public school is canceled and St. Charles is in session.

In the event a public school is canceled and St. Charles is in session, parents are responsible for their child’s transportation.  

As always, common sense and safety should dictate whether a parent should drive in inclement weather conditions. If the public school is delayed longer than St. Charles, students who arrive late to school due to travel by school bus will not be considered tardy.

Daily Schedule
7:30 a.m.        Doors open
7:50 a.m.        Tardy bell
8:00 a.m.     Morning Prayer/Mass (Tuesday, Wednesday and Friday)  
11:15 a.m.    Lunch service begins
2:55 p.m.        Afternoon Prayer
3:00 p.m.        Dismissal
3:10 p.m.    Students must leave the building/premises or report to Extended Care
3:30 p.m.        School office closes


Outdoor Recess Policy
Our school’s outdoor recess policy dictates that ALL students will go outside for recess if the temperature is 20 degrees Fahrenheit or above. This temperature takes the wind chill into consideration. Children should be dressed appropriately for outdoor recess. Warm clothes, gloves, hats and boots are suggested during the winter months.  Children well enough to come to school should be well enough to go out for recess.

Report Cards/Reporting System
The St. Charles Catholic School academic year is divided into four grading periods.  Each grading period is approximately nine weeks in length. Report cards are issued at the conclusion of each quarter. Progress reports will be sent to parents of students working on an IEP (Individual Education Plan) quarterly.  

Parent Conferences
Formal conferencing takes place at the end of the first and third grading period.  In grades 5 - 8, the conference is between the teachers, parents and student. By including the student, our aim is to build trust, self-respect and the responsibility for each student’s learning.  All families will be given an opportunity to indicate their choice of convenient times on the conference form. Every effort is made to meet the indicated times. Both evening and daytime appointments are available. Frequent communication between home and school is encouraged. Parents, guardians or teachers may initiate a request for conference at any time.

Educational Support Services
- The speech program provides services to students in grades K - 8 whose language development is considered to be delayed or deviant. Students enrolled in the speech program may include those with deficits in receptive, understood or decoded language or expressive, used or encoded language.
- The reading and math tutorial program provides limited remedial and intervention services for students who may need assistance.
- Learning disabilities tutor provides individual services or small group tutoring for students below and above average ability who are not achieving at the expected level. Interventional Specialist will meet to review goals each semester and adjust or implement new goals.
- Our guidance curriculum consists of a variety of programs ranging from routine developmental guidance classes and individual counseling.
- Psychological services provide educational testing to qualify students for special programs under federal and state guidelines.




Grading Scale
St. Charles reports student progress as numeric values except in our primary grades (K-2). Teachers in our primary grades use a standards based report card and reporting system to communicate student achievement.
The following grading scale is followed for Grades 3 – 8:
A (94.5 – 100.00)
A- (91.5 – 94.499)
B+ (88.5 – 91.499)         
B (85.5 – 88.499)         
B- (82.5 – 85.499)
C+ (79.5 – 82.499)
C (76.5 – 79.499)         
C- (73.5 – 76.499)
D+ (70.5 – 73.499)
D (67.5 – 70.499)
D- (65.5 – 67.499)
F (65.499 or below
Honor Roll
Students in grades 5 through 8 will be eligible to obtain Honor Roll status each quarter. The following grade point averages will qualify for St. Charles Honor Roll:
Honors             3.0 – 3.49                  Superior       3.5 – 3.9   
Excellence        4.0
St. Charles Honor Society
Membership in the St. Charles Honor Society is awarded to those 7th and 8th grade students who maintain a 94% or above average for the previous school year.  7th grade students participating in the differentiated math program will have their overall average adjusted accordingly.  An induction ceremony will be held during the first quarter of this school year.

Promotion/Retention Policy
A student’s promotion or retention will be determined by the teachers and administration of St. Charles Catholic School based upon the overall welfare of the student.  The Ohio Minimum Standards and the Toledo Diocese Courses of Study are used when making the determination.  Each student will be expected to achieve reasonable academic growth.  The classroom teacher is expected to provide consistent and accurate evaluation, early diagnosis and classroom intervention.  If retention is being considered by the end of the first semester, parents/guardians will be informed by the teacher in a timely fashion. A team of staff, as well as the student’s parents or guardians, will formulate a plan to work with and ensure the student’s success.  However, if retention is eminent, parents/guardians will be informed.  A re-evaluation meeting will be arranged.  All students’ promotion or retention will be based upon academic, emotional, developmental and social factors. Parent/Guardian permission is not required to retain, place or promote a child at any grade level.
Homework
Homework should be seen as an extension of the classroom, and therefore home study should become an integral part of each pupil’s educational program.   Each student must be expected to spend time in addition to scheduled class instruction to achieve satisfactory work.  Some assignments are long range in nature and require planned study time for their completion.  Planned study eliminates the necessity of spending too much time in completing an assignment the day before it is due.  Parents may call for homework assignments only after the student is absent more than one school day.  Homework assignments requested by 9:00 will be available for pickup starting at 3:10.  Please remember, should you request work, it must be completed and turned in on the first day back to school. Preschool and kindergarten students begin to develop responsible skills: student brings appropriate materials and communications between home and school and discusses day's lessons and activities with parents. When there is a legitimate reason why a student is unable to complete homework (illness, family emergency, etc.), we ask parents to send a note to the teacher with an explanation. Parents can help their students achieve success by enabling them to do homework well. It is the student’s responsibility to learn to do homework correctly and turn it in on time.

Academic Probation
Academic probation is evoked when a student has not met the minimum academic standards which may include two failing grades in one academic grading period or one failing grade with three below average grades.  Viewed as a temporary condition, academic probation gives a student the opportunity, in conjunction with their parents, teachers, guidance counselor, and school administration, to reflect on their personal scholastic growth.  Probationary status should encourage work toward desired goals, a realistic action plan, and conditions which will help the student achieve academic success.  Each student should regard this probationary period as serious and should see the necessity of working towards its closure.  If after being placed on academic probation, a student shows insufficient improvement, the administration reserves the right to have the student withdrawn from St. Charles Catholic School.

Standardized Testing/Competency Testing
St. Charles Catholic School uses a standardized testing series recommended by the Diocese of Toledo. The standardized testing by the NWEA’s MAP (Measurement of Academic Progress) compliments our diocesan course of study and State of Ohio Standards. Students will be assessed in the fall to set an entry year baseline for their ability. A second test will be administered in the spring to measure student growth. All tests will be taken at school online.  Students in grades 3, 5 and 7 will be tested each fall and once again in the spring. Students in grades 2, 4 and 6 will be assessed through the Star Reading and Star Math National Test in the fall and spring to measure their learning growth.  

Students in grades 3, 5 and 7 will be tested annually on their writing competency. Students in grades 5 and 8 will be tested on their faith and knowledge of the Catholic Church and Her teachings. These tests will be effective tools for parents and teachers to identify strengths and weaknesses for each child.
Only students enrolled at St. Charles through the Ohio EdChoice Program and Jon Peterson and Autism Scholarship are required to complete all state mandated prescribed achievement test for his/her level.  Testing will be administered by the school guidance counselor.  

Contact with Teachers
If a problem arises concerning school requirements or classroom management, parents are encouraged to contact the teacher involved. Teachers are unable to answer phone calls during classroom instruction time; however arrangements for return calls or conferences may be made through individual voice mail. Teachers may also be reached via email.  All email addresses and phone extensions are found on our Web site at each individual teacher’s Web page.  Teachers should not be contacted at home.

Positive Addiction Program
St. Charles Positive Addiction Program is the focus of the school's drug and alcohol education. The program, established in 1983, won national recognition in the spring of 1988 and is being replicated by other schools throughout the United States and world. During the weeklong program, students in preschool through grade 8 receive instruction concerning healthy lifestyles and the harm of drug and alcohol abuse. Middle School students receive intensive education by attending workshops focusing on self-image and relationships with others. Workshops also cover positive addictions or alternatives additions such as jogging, tennis, golf, dance, and biking.  The final day of the program, designated as the Race Day, begins with a liturgy, followed by an assembly with a keynote speaker. The culminating activity of the day is a 3.1 (5K) mile run for sixth, seventh, eighth graders and adults.  Students in grades 6, 7, and 8 will be provided a shirt to be worn on race day.  Fun runs are designed for students in grades 1 – 5.  Any student in grades 6 to 8 who are unable to participate in Positive Addiction activities must have a doctor’s note.


Birthdays
In keeping with a program of wellness, and aware of the variety of allergies in children, all birthday treats (food of any type) may not be sent or brought to school.   The family and home setting are the primary places for the celebration of birthdays; therefore, birthday clowns, balloons, etc. are not permitted.   Invitations may not be distributed at school unless every member of the class is included.   Likewise, parents should not plan to use school as a site for pickup for birthday parties.  Please consider feelings of those students who may not be invited.  Also, school buses may not be used to bring students to one location for a birthday party.

Birthday Book Program
The St. Charles Catholic School library sponsors a birthday book program. This program allows parents to donate a book to the library in their child's honor for birthdays, special occasions, in memory of a loved one, etc.  The librarian has a selection of books from which to choose. The book is inscribed with the child's name and birthday or special occasion, and then presented to the child on his/her birthday, half-birthday or special occasion.  The purpose of the birthday book program is to give parents the opportunity to instill in their children the importance of reading and at the same time enables the library to add new and replace worn books.

Thursday Flyer
The Thursday Flyer, a weekly newsletter, is sent to each family electronically.  Anyone not receiving the Thursday Flyer via email should contact the school office and provide an email address.  Families who do not have email may request a printed copy to be sent home with their child.   Please become accustomed to reading it weekly.  Upcoming school events and information will be listed in the Thursday Flyer.

Website
The St. Charles Catholic School web site may be found at:
www.limacatholic.org/sccs   
This site includes student assignments, test dates, general lunch and activities calendars, Thursday Flyer, sports activities, extra-curricular activities, updates on school events, and a parent link.  Teachers update their individual Web page weekly. The parent link is designed to allow those who have students in grades 3-8 access to their child’s progress at any time. These families will be provided a user name and password at the beginning of the school year.  This password will allow parents/guardians to access only their child’s grades and assignments.

Discipline Policy
School Expectations:
- It is essential the school has a positive and effective school discipline policy so all students are assured a safe and secure school environment; therefore, parents and teachers must work together, trust and support one another. What is being taught as Christian values in the school must be reinforced in the home and vice versa. By enrolling children in St. Charles Catholic School, parents enter an implied contract with the school. The school will educate students so long as the student abides by the school’s mission statement.  Students who violate disciplinary norms breach the contract and thereby justifying disciplinary action including: detention, suspension, expulsion or other disciplinary action deemed appropriate by school administrators. Decisions regarding disciplinary action may be reviewed by the administration. Once reviewed all decisions are final and may not be appealed.
- While at school or when involved in school sponsored activities, students are under the care, guidance, leadership and authority of their teacher(s).   Each teacher, in consultation with the administration is responsible for establishing the rules, procedures and consequences of misbehavior governing his/her classroom or school activity. Each teacher shall establish a climate in the classroom which is fair, just and caring.

Code of Conduct
- St. Charles students are expected to be respectful in their behavior, language and attitude toward each other, toward their teachers, school staff and toward school property.
- St. Charles students are expected to cooperate with their teachers and classmates, exhibit behavior which allows teachers to teach and every student to learn.
- St. Charles students are expected to be prepared for class by having learning materials needed and all assignments completed.
- St. Charles students are expected to exhibit proper behavior when riding on the bus, when on field trips, when in church, at all school activities and on all occasions when representing the school.
 
Detention –Detentions may be issued for a variety of reasons including, but not limited to, behavioral reasons, harassment, poor bus conduct, tardiness, failure to adhere to a staff member’s request or guidelines. Detentions are served from 3 to 4 p.m., on Tuesdays.  Students must attend on the date assigned. Failure to do so will result in an additional detention being issued.  Students may not be excused for extra-curricular or other activities.
Suspension - Suspensions may be in or out of school. Suspensions are recorded as unexcused absences.  Missed classroom work must be made up in a timely fashion.

                     Gum/Candy
Gum and candy may not be eaten or chewed at school. This includes bus lines and on the bus. The first and every violation of this regulation result in a service detention.  Students will receive a conduct referral for gum/candy as well as a service detention.  

Bullying and Cyber-bullying
St. Charles Catholic School attempts to provide a safe environment for all individuals.  Verbal, written, or electronic threats made against the physical or emotional well-being of any individual are taken very seriously.  Pictures may never be taken by students during school hours. Electronic posting of other student’s information and/or pictures may be considered cyber bullying. Students following these actions (seriously, in jest, online, or texting) may face detention, suspension, and/or expulsion.

Drug/Alcohol/Tobacco
A St. Charles Catholic School student shall not possess, use, purchase, offer for sale, give to another or be under the influence of any illegal or unauthorized drugs, harmful intoxicants, tobacco, or alcoholic beverages within school buildings, on school grounds or during participation in school-sponsored activities. If a student violates this policy the administration will follow the same procedures as outlined in the Serious Threats section of the handbook.
The penalty for violation of this policy is a three-day school suspension. A second violation will warrant more serious consequences.
Parents and students are encouraged to contact the school guidance counselor for assistance with a drug, alcohol and/or tobacco problem. This assistance may be sought from the counselor without fear of prejudice. Every effort will be made to give immediate assistance with confidentiality.

Search
Certified staff members have a legitimate interest in the personal neatness, safety, good order and protection of all students within their care and custody. Staff members have a right to search for and seize weapons or other dangerous or illegal objects if they have reasonable grounds to believe such are in the possession of a pupil. In addition, staff members may make reasonable searches of persons, lockers, book bags, purses, desks and books in an effort to uphold school policies, diocesan policies or basic classroom rules.


Weapons
The possession of any type of firearms, weapons, dangerous or illegal objects jeopardizes the safety and protection of students, faculty and staff.  If a student violates this policy the administration will follow the same procedures as outlined in the serious threats section of the handbook.
Serious Threats
We will treat all students in a fair and consistent manner while addressing the safety needs of St. Charles students and staff.  A serious threat can take several forms. Examples include, but are not limited to, a student who brings a weapon of any kind on school property, use or possession of any illegal or unauthorized drugs, harmful intoxicants or alcoholic beverages, a verbal statement designed to intimidate others or a physical gesture which can be construed as threatening.  All serious threats will be taken as such and handled in a manner to ensure the safety and protection of our students and our staff.

Safety Preparedness
Fire/rapid dismissal drills are held monthly during the school year. Tornado drills are held during the spring. Procedures for disaster drills are posted in each classroom. Students are instructed in the proper procedures to follow in case of fire or tornado. State Law requires that schools conduct lockdown drills each year. In the event of a lockdown, absolutely no one will be admitted into the building. In the event we are forced to evacuate school grounds, students will be led by the Lima Police Dept. to Lima Central Catholic for reunification with parents. Parents will be informed by local media, Ohio Alerts texting, and website if an evacuation takes place.
Security
In order to ensure the safety of our students, all parents, volunteers and visitors must enter the front entrance on Elm Street.  Visitors must access the intercom; identify themselves and state reason to be admitted inside the school.  Visitors will then come to the school office and sign in upon arrival.  All visitors are required to wear a name tag. All staff members are required to wear school identification. St. Charles is equipped with many video surveillance cameras, six of which record activity 24 hours a day.

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